Project Updates

2nd Term, AY 2009-2010

Systems Management and Services Section (SMS) / Systems Development and Standards Section (SDS)
  • The following projects have been completed: Campus Pass, Visitor’s Pass, Validation of Visitor’s Passand Document Tracking System for Change of Grades
  • The Human Capital Management (HCM) System is still ongoing
  • TheOnline Residency Form for Faculty is in the works.
  • The development of Generic Borrowing System (GBS) is ongoing.
  • The new MLS user interface has been applied to the Resources Reservation System.
  • The Computation of Rental Fees is a new feature that has been added to the Resources Reservation System.
  • The Approved Reservation Ticket is undergoing modifications for the improvement of its printout.
  • The Online Maintenance Request (SMR) Monitoring system is undergoing revisions on the following areas:
    • User access in menus
    • Manage User Access list of users and users type of acces
    • View Pending, Open and Closed Service Request listing of all requests
    • View Task Details calendar and query results
    • printing of SMR labels and displaying the requested by and requested for
    • Add Service Request and Request Service Manage Maintenance saving facility for organizations and individual users
  • Pilot testing for the Online faculty Evaluation System was conducted for selected freshmen Transformative Learning courses
  • The Scholarship and Financial Assistance Scholars & Donors Profile is ongoing
  • The Cost Estimation Model is still in the works.
  • The development of the User Access and Menu Systems Design is currently being processed.
  • The Restructuring of Department file is still ongoing.
  • A meeting was held to identify the schedule for deployment of the Prepaid System.
Technology Support and Laboratories Section (TSL)
  • The Help Desk manual is in the works.
  • The development of the Knowledge Base has already been started. It will be updated on a regular basis.
  • Deployment of Thin Client units for the Technology-Enabled Learning Enviornment (TELE) project is in progress:
    • Thin Client units have already been deployed to all classrooms inside the Andrew Gonzalez, Yuchengco, LS and Gokongwei Building (except G401).
    • Installation of Thin Client units is ongoing at the Velasco, SJ and Miguel bldg.
    • Applications are currently being installed in the remaining Thin Client units.
  • Evaluation of Altiris is ongoing.
  • Coordination with TIA is ongoing regarding  the availability of IP addresses that will be used for managing projectors
  • The implementation of Help Desk Email Announcements guidelines is undergoing finalization.
  • Computer units are being prepared for The 2nd ASIAN Computational Materials Design (CMD) Workshop.
Technology Infrastructure and Assets Section (TIA)
  • The Wifi evaluation, management and deployment for the Technology-Enabled Learning Environment (TELE) project have been completed.
  • 25 units of new printers have been deployed in the computer laboratories.
  • 178/223 units of new computers for the following labs: G306, A1706, V211, GSB-RCBC, and Anook have already been deployed.
  • The deployment and configuration of APs have been completed.
  • The processing for the Purchase of equipment of the Technology-Enabled Learning Environment (TELE) has already started.
  • The re-harnessing of IDFs and Switch Deployment has been completed in most locations.
  • Bulletin boards, signages and tags in the laboratories have already been redesigned.
  • Broken chairs in the laboratories have already been replaced.
  • Old equipments have already been disposed to DLSP.
  • The re-harnessing and the installation of switches on IDF listings have been completed.
  • The cost for cabling renovations has already been estimated.
  • The VPN will be evaluated, tested, and given recommendations for its efficiency and security.
  • The group will implement, test and recommend a cost-effective Web-filtering solution.
  • MS SMS Server 2003 is currently being studied, tested and revived.
  • The master inventory file is being updated to have accurate count of PCs, printers and other computing devices and equipments.
  • Guidelines for MRF are being created.
  • The Management Software is undergoing installation and configuration.
  • Open IDFs/cabinets are currently being replaced.
  • The implementation of the Core Switch Redundancy is ongoing.
  • All Huawei S3050 edge switches have already been tested to check whether they are installed properly and if the fiber backbones are working.
  • Core switches are currently being configured and tested.
  • The Computer Laboratory Management web site, as well as its policies and procedures are currently being updated.
  • The evaluation for the Biometric System and CIS System is still ongoing
  • Computers in CCS and Velasco laboratories are currently being upgraded from 2GB to 4GB.
  • Printer tables and bag shelves are currently being fabricated.
  • Intercom and local phones are being installed in all laboratories.

1st Term, AY 2009-2010

Office of the Director
  • The restructuring of the Information Technology Center has been completed.
  • The requirements for the PAASCU Accreditation have been accomplished.
  • The evaluation of Biometrics has been finished.
  • Finalization of work plans for the academic year has been completed.
  • Currently re-defining the services of the groups that have just been restructured.
  • Doing research on products related to Sharepoint.
  • Doing research on small monitors that can be used for the Thin Client.
  • Researching on XGA Splitters from RS Company Checking versions of Dell Client Manager for the management of Thin Clients (Dell Optiflex).
Systems Management and Services Section (SMS) / Systems Development and Standards Section (SDS)
  • The voter’s registration survey was completed.
  • The Document Tracking System (DTS) for AVCAS Offices was accomplished.
  • The Human Capital Management (HCM) System is currently in progress. Target schedule of deployment is on 2010.
  • The development of the Online Residency Form for Faculty is in progress.
  • The Consultation module for the Medical-Dental System (MDS) has already been deployed with ongoing modifications. APE and Supply Management modules are scheduled for development on the 2nd term.
  • The Resources Reservation System (RRS) has already been deployed and is currently being modified.
  • The Campus pass and Visitor’s pass are in progress.
  • The development of User Access and Menu Systems Design is ongoing.
  • View Clearance facility was granted to MLS Parent account.
  • Online Service Maintenance Request (SMR) Monitoring System is in the works. Target schedule of deployment is within the 1st term.
  • Online Faculty Evaluation System is currently being developed. Target schedule of deployment is within the 1st term.
  • The development of the Cost Estimation Model will start within the 1st term.
  • The restructuring of Department file is in the works. It is scheduled for deployment within the 1st term.
Technology Infrastructure and Assets Section (TIA)
  • The Wifi evaluation, management and deployment for the Technology-Enabled Learning Environment (TELE) project are in progress.
  • The re-harnessing of IDFs and Switch Deployment are already being processed.
  • 25 units of new printers are currently being deployed in the computer laboratories.
  • Deployment of 223 units of new computers for the following labs: G306, A1706, V211, GSB-RCBC, and Anook are in progress.
  • The deployment and configuration of APs are ongoing.
  • The VPN will be evaluated, tested, and given recommendations for its efficiency and security.
  • The group will implement, test and recommend a cost-effective Web-filtering solution.
  • MS SMS Server 2003 is currently being studied, tested and revived.
  • Old equipments will all be disposed to DLSP.
  • The master inventory file is being updated to have accurate count of PCs, printers and other computing devices and equipments.
  • Guidelines for MRF are being created.
  • The Management Software is being installated and configured.
  • Open IDFs and IDF listings are currently being replaced.
  • The listings of IDFs are to be re-harnessed and installed with switches.
  • Estimate cost for cabling renovations is being prepared.
  • The Core Switch Redundancy will be fully implemented within the term.
  • All Huawei S3050 edge switches are being tested to check whether they are installed properly and if the fiber backbones are working.
  • Core switches are currently being configured and tested.
  • The Computer Laboratory Management web site, as well as its policies and procedures, will be updated within the 1st term.
  • Bulletin boards, signages and tags in the laboratories are going to be redesigned.
  • The Biometric System and CIS System are undergoing evaluation.
  • All computers in CCS and Velasco laboratories will be upgraded from 2GB to 4GB.
  • The fabrication of printer tables and bag shelves is ongoing.
  • Broken chairs in the laboratories will be replaced within the 1st term.
  • Intercom and local phones in all laboratories are being installed.
Technology Support and Laboratories Section (TSL)
  • The Help Desk manual is in the works.
  • The development of the Knowledge Base has already been started. It will be updated on a regular basis.
  • Deployment of Thin Client units for the Technology-Enabled Learning Enviornment (TELE) project is in progress:
    • Thin Client units have already been deployed to all classrooms inside the Yuchengco and LS Building.
    • Thin Client units have been deployed to some of the classrooms inside the Andrew Gonzales Hall.
    • Installation of Thin Client units is ongoing at the Velasco, SJ and Miguel bldg.
    • Applications are currently being installed in the remaining Thin Client units.
  • Computer units in the library are currently being replaced in preparation for the PAASCU Accreditation.
  • Deployment of PAASCU units has already started and will be finished before the beginning of the Accreditation.
Web Management and Documentation Section (WMD)
  • The College of Law website has been launched.
  • The Access Blocked page has been redesigned and forwarded to TIA – Server and Network Management Team for insertion of scripts.
  • The ITS web site redesign is currently being planned.
  • The ITS – Help Desk web site redesign is currently in progress.
  • The Museum web site Virtual Tour is being updated.
  • Updates for the Undergraduate programs and Graduate School programs web pages are currently being done in preparation for the PAASCU Accreditation.
  • The redesign of the DLSU Manila web site is currently in progress.
  • A visual user guide for the Technology-Enabled Learning Environment (TELE) project is currently being designed for both print and web.
  • The third issue of The AS Chronicles, the official newsletter of the AVCAS, is currently in progress.
  • ID design studies for the Visitor’s Pass are being created.
  • Support for the TSL Group manual is being carried out.
  • Support for the TIA – CLM Section’s redesign of print materials is being carried out.
  • The WMD user policies and procedures is in progress.

3rd Term, AY 2008-2009

Computer Facilities and Operations Office
  • Completion of the replacement of all hubs with network switches for faster network infrastructure.
  • A total of 110 units of Wireless Access Points are currently deployed all throughout the campus. Additional 20 units will be deployed this term for different offices.
  • Deployment of Kaspersky Antivirus in all computers in the campus for more secured access.
  • Replacement of all Gate and Staff PCs for faster scanning of IDs.
  • Network cabling of the following rooms for additional internet access:
    • Netlab (G403)
    • Computer Lab (G302)
    • Clinic (SPS Ground Floor)
    • College of Law (AGH1205)
    • GSB-RCBC Backbone
    • CBE Department
    • V512 MEM Lab
    • Censer (Razon Sports Center G/F)
    • Moot Court (AGH1206)
Data Administration Office

REPORT GENERATION AND DATA PROCESSING

  • Web-based flowchart checklist/validating checklist
  • List of Documents and reports for PAASCU Committee on Undergraduate Instruction
    • Classroom management
    • Dean’s Listers, 2001-2002 up to 2nd term 2008-2009
    • List of Underachievers, 2001-2002 up to 2nd term 2008-2009
    • Statistics of Failures per course in Undergraduate Programs by departments offering the courses, from 2001-2002 up to 2nd term 2008-2009
    • For ITEO, correlation of entrance exam scores and achievement scores, 2001-2002 up to 2007-2008
  • Documents for PAASCU mock accreditation
    • Enrollment statistics
    • Graduate statistics
    • Foreign Student Statistics
    • Hibernated Programs
    • Course updates for Graduate School programs CLA, COS and CED from SY2004 until present. (Include active and hibernated courses)
  • Enrollment Statistics for CEAP Survey (SY2007-08 to SY2008-09)
  • Enrollment Statistics by Level, college and Year (2nd Term SY2008-09)
  • Transfer of IBS students to BM
  • Admission Statistics by Region
  • Number of Graduate per College (SY2006-07 and SY2007-08) for DLSP Congress
  • Admission Statics (Past 5 years)
    • Number of applicants, Number of accepted, Number of accepted who confirmed
    • Number of confirmed who enrolled
    • Number of reconsidered
    • Number of reconsidered who enrolled
    • Percentage of reconsidered to enrolled freshmen
  • Tracer Study Report for ITEO
  • Freshmen data for ITEO
    • Profile of Thinking Skills of Freshmen students
    • Effectiveness of Extended English Course
    • Predictive Validity Study of the College Entrance Test
  • Request for Freshmen data on Freshmen students (with ID#08)
    • Score on different CET components
    • IQ and total
    • HSGPA
    • HS graduated from
    • First Term GPA at DLSU
    • College applied and enrolled
  • Setup of Tuition and fees for Undergraduate Studies for SY2009-10
  • Setup of Tuition and fees for Graduate Studies for SY2009-10
  • Setup of Tuition and fees for Undergraduate and Graduate Studies for Summer 2008-09

SYSTEM SUPPORT AND DATABASE ADMINISTRATION

  • Setup of test and production database and system support
    • Online Performance Evaluation (OPE) – Student OJT online performance evaluation
    • Hip to be Here System (H2BH)
    • Pahiram ng Libro System (PLS)
    • REM
  • Setup of test databases
    • Room Reservation
    • Medical and Dental System
    • Ask A Librarian
Documentation Office
  • Redesign of the DLSU web site is currently underway.
  • The Help Desk web site is currently being evaluated for its redesign. The main objective is to make the web site more user friendly by re-arranging the current content. The integration of all ITS services in one web site, together with the Help Desk services, is being considered.
  • The front page of MyPortal was redesigned. The redesigned page may be viewed at http://myportal.dlsu.edu.ph/
  • The HP Conference site was redesigned. The redesigned web site may still be viewed at http://hp.dlsu.edu.ph/
  • A photo gallery under the events page in the International Students’ Guide web site was added. A CSS-based gallery is temporarily up while the flash-based gallery is being developed.
  • The Pinas web site is currently being redesigned. The objectives include updating the content, making the web site more oriented towards current and prospective international students, producing traffic, improving accessibility, and making the web site XHTML 1.0 Strict compliant.
  • Design studies for the library visitors ID are being created.
  • The second issue of The AS Chronicles, the official newsletter of the AVCAS, was edited, designed, and published both in print and online.
Systems Administration Office
  • Evaluation of SAN/iSCSI/NAS storage system to allow flexible storage provisioning, disk-based backups and connect multiple servers to one unified storage system
  • Evaluation of bandwidth manager appliance to properly allocate bandwidth to critical applications and accomodate future internet bandwidth upgrades
  • Evaluation of web filtering software/appliance – to filter inappropriate web sites
  • Evaluation of firewall software/appliance to determine whether software or hardware firewall is more secure and cost-effective
  • Evaluation of IP-based KVM to connect and manage servers without the length limitations of traditional bulky KVM cables
  • Evaluation of PDU to monitor server power usage and effectively use underutilized UPS
  • Evaluation of tape library and backup software to accomodate new applications/OSs and data growth of servers
  • Testing of WebDav as replacement for FTP to provide secure way of uploading/downloading files from remote locations
Systems Management Office
  • A Short Messaging System for the Human Resource Development Office (HRDO) was implemented so that Co-Academic Personnel can inform HRDO of their leave notices through text messages.
  • A Document Tracking System was implemented for the Office of the President and Chancellor, Office of the Vice Chancellor for Academics and Research, and the Office of the Vice Chancellor for Administration. This system would allow users to track online the status of their pending transactions with the offices above.
  • The email addresses of employees and students were revised into name-based email addresses in lieu of the previously ID-based email address for students and the lastname-first-letter-of-name format for the employees.
  • The turnstile system at the South Gate was deployed
  • The new printer for printing of IDs is already operational. The ID system was revised to be made compatible with the new printer.
  • The Online Performance Evaluation (OPE) was implemented for the College of Engineering. This system allows company supervisors to rate online the DLSU students who took their OJT with them. Conversely, it allows the student to rate online the company supervisors. Online evaluation results are made available to the DLSU OJT administrators.
  • The revised enrollment program was deployed.
    • The programs for the undergraduate and graduate students were merged into a single program.
    • The programs were refactored for better performance.
  • Online flowchart was implemented for the College of Computer Studies.
  • View Clearance facility was granted to MLS Parent account.
  • The entrance exam permit generator was revised to accommodate the new pre-printed form.
  • A website for University Fellows was set up to display past and present Fellows.
  • The MLS expiration script was revised to exempt administrators from the expiration policy (i.e., the MLS account will be expired if unused after 90 days).
  • The Tuition Fee Calculator facility was launched to enable the students to forecast their tuition and fees for the current or future trimesters. The students need only enter the courses they will be taking and the Tuition Fee Calculator displays the total tuition and fees for all the courses.
  • An online voting system was developed for the Student Council Plebiscite for the ratification of the proposed University Student Government.
  • The Pahiram Libro system was implemented for the Student Council. The system allows students to reserve the Pahiram Libro books online and provides the Student Council a facility to track borrower information and status of borrowed items.
  • The Hip To Be Here (H2BH) system was implemented for the Marketing Coordination Office. The H2BH database will store the survey data gathered by MCO from High School students / prospective DLSU students from the feeder schools.

2nd Term, AY 2008-2009

Computer Facilities and Operations Office
  • PC/Net Engineers Group
    • Replacement of all hubs with network switches for faster network infrastructure is currently ongoing and is expected to be completed this term.
    • In addition to the 100 units of Wireless Access Points recently deployed all throughout the campus, 25 additional units will be deployed this term.
    • 802.1x authentication is currently being implemented on all Wireless Access Points for a more secured wireless network. This is also expected to be completed this term.
  • Help Desk Group
    • Help Desk is currently evaluating feedback gathered from the recently conducted series of trainings in Microsoft Office. It has been found that more users utilize MS Excel in their regular work activities. Due to this, Help Desk is currently designing a new flow for their MS Excel training for the 2nd term. Modules will be divided into three: basic, intermediate and advance, to cater the users’ different levels of expertise in using MS Excel.
    • Help Desk has started encouraging users to begin utilizing their services that have been made available online through the Help Desk web site, such as the Online Problem Report and Online Computer Laboratory Reservation.
  • Computer Laboratory Group
    • Computer Laboratory facilities are currently being upgraded. Upgrades include brand new ACER Intel Core Duo with 1GHZ memory and 80Gb hard disk (for G301, G302, G306, G404, STRC314, M306, LS229, LS320 & LS212), while the following Computer Laboratories are scheduled for upgrade this term with a 17” LCD monitor: V107, V301, V311, V505, and J212.
Data Administration Office
  • Revised program for generating honors.
  • Wrote program for the data entry of GSB grades and loading of data from LEDGEA.
  • Report generation and data administration
    • Statistics for the THES-QS (WUR) survey
    • AUN-QA reports
    • DAO policies and guidelines
  • Partially automated the extraction of payments for Online Request for Documents.
  • Database management
    • Introduced acceptance of dual citizenship
    • For enrollment – data cleaning of course requisites
  • Information Dissemination, Exploration and Analysis System (Project IDEAS)
Documentation Office
  • The first issue of The AS Chronicles, the official newsletter of the AVCAS, was launched, with DOCU being the production team. DOCU edited, designed, and published the issue both in print and online.
  • The International Student Guide web site is redesigned and completed. Forms and primers required by SLIFE for foreign students’ application were made available through the web site. Google custom search engine has been incorporated to the site. Accessibility has been developed and XHTML/CSS codes have been validated. The redesigned web site can be viewed at /students/international/.
  • The Green Archer theme was added to the Micro Soft Sharepoint Portal 2003. The site uses Cascading Style Sheets (CSS) for design uniformity.
  • DOCU is assisting SMO in the creation of the new MLS through front-end support. Design studies for the new MLS are being created.
Quality Assurance Office
  • QAO has conducted a series of quality training seminars to introduce the concept of AUN-QA to the community. The training seminars conducted include: AUN-QA Awareness and Orientation, Document Management System, and Understanding the AUN-QA Criteria.
  • The MS SharePoint team sites were created and set-up for various offices. The team sites have features that allow member users to facilitate end-to-end collaboration across organizations. To view the offices team sites, visit https://myportal.dlsu.edu.ph/Offices/default.aspx.
  • The Actual Quality Assessment for the Economics program of the CBE and for the Chemical Engineering of COE was successfully carried out last August 11-13, 2008. The purpose of the Actual Quality Assessment is to rate the programs standard of quality based on the AUN-QA Criteria and Standards.
  • The response to THES – QS World University Rankings was completed in July 2008.
Systems Administration Office
  • Kaspersky Antivirus
    The growth of Inter- and intranets and the sharing of software have led to a rise in the transmission of viruses. However, maintaining virus protection software and pattern updates for any large organization is a monumental problem. And so the ITS-SAO group led an effort to search for a comprehensive solution. The team came up with a study, analysis, evaluation and recommendations concerning anti-virus software solutions and products. One of the key issues was finding a single-source anti-virus software solution. Selection and deployment of single-source anti-virus software were considerably successful.
  • UTM Evaluation
    Selecting UTM firewalls in an enterprise environment is more work than just picking a standard firewall, because the “UTM” moniker doesn’t offer much information about what the firewall actually does. When evaluating enterprise UTM firewalls, there are four key issues to consider: performance, UTM feature set, network integration and management. Many of these overlap traditional firewall requirements but must be considered in the light of specific needs for very high-reliability, high-performance, enterprise-class products.
Systems Management Office
  • A web form was created for ASIST (formerly CREM) to facilitate online registration of participants for ASIST training modules.
  • The Events Ticketing System was launched in time for the UAAP opening game of DLSU against Ateneo. The Events Ticketing System allows for the online reservation of tickets (allocated by the office-in-charge) for UAAP games and other University activities.
  • The enrollment program was revised to handle records/cases for GSB Students and handle their enrollment due to GSB’s reintegration to DLSU-Manila.
  • The Community Service Module for RELSTRI/TREDTWO was implemented to allow students to register online for the Community Service Deployment Center of their choice.
  • The new design for student and employee IDs were already implemented.
  • The CEAP report was revised to conform to the new requirements of CEAP.