Guidelines on Requests for Purchase of USB Flash Drives

The President’s Council, in its meeting on August 22, 2008, approved the purchase of USB flash drives, subject to the following:

  1. Offices/Departments/Units may request for the purchase of 1-GB flash drives for use for a period of at least three (3) years with the following specifications:

    Quantity (maximum) : One (1) for small departments; Two (2) for medium; Three (3) for large; and Four (4) for extra large

    Interface Type : High Speed USB

    Compliant Standards : Plug n Play

    Cap Design : Swivel-type

    Service & Support : 1 Year Warranty

    OS Compatibility : Mac OS, MS Windows 98SE/2000/ME/XP/Vista

  2. Requests for the purchase of USB flash drives with non-standard specifications should be accompanied by a written justification attached to the Materials Requisition Form (MRF). Such requests are subject to the evaluation, validation, and approval of the Information Technology Center.
  3. The USB flash drives are for the communal use of all the members of the Department/Unit.
  4. The Department Chairperson/Unit Head becomes the custodian of the flash drives by default. He/She however may choose to designate the Department/Office Secretary as custodian of the flash drives.
  5. The purchase of USB flash drives is subject to the usual purchasing policies and procedures and is chargeable against the budget of the requesting office/department/unit.