Members Present (13)                                      Members Unable to Attend (2)
Servillano S.B. Olaño, Jr. - (DLSU)                        Genaro T. Marzan - (UE)
Juan C. Tallara, Jr.  - (PLM)                                  Edgado G. Atanacio - (UP)
Ma. Consuelo V. Flora - (Mapua Tech.)
Petronilo A. Ballesca  - (SLU)
Walden S. Rio   - (CPU)
Carmencita E. Vidamo - (UM)
Carla P. Falconit  - (NU)
Eduardo S. Lindo  - (AdU)
   for Dean Peter M. Ureta
Marilyn C. Mabini  - (UST)
Sonia C. Manalastas  - (TUP)
Jessie A. Montalbo  - (PBMIT)
Luz G. Paca   - (USC)
Antonio C. Sevillano, Jr. - (XU)

Guest(s):
Annie Ballesca
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1. OPENING PRAYER

The board meeting started with a prayer led by Dean Sevillano.

2. CALL TO ORDER

The meeting was called to order at 6:50 p.m.  Dean Olaño, the presiding officer thanked the members for their presence and declared that there was a quorum for transaction of business.

3. APPROVAL OF THE PROPOSED AGENDA

Dean Olaño read the tentative agenda and the members approved the agenda with the deletion of 6.1 and the addition of the following under Other Matters:

8.1 CHED-PRC Law
8.2 SLU General Membership Meeting
8.3 PATE’s Nomination of Dr. Estrella F. Alabastro to the position as Secretary of DOST

4. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING

The body moved for the approval of the minutes of the last meeting after the following corrections:

      Line 61:     Should read   West Visayas College of “Science and” Technology
      Line 88:     Should read   The grant shall “cover”
      Line 101:   Should read   one of the “items in the” agenda
      Line 114:   Change fix to fixed
      Line 115:   Should read   About 20 participants “are”
      Line 117:   Change between to among
      Line 139:   Insert 10. Mapua Tech. – Dean Flora – not sure
      Line 163:   Delete so that they
      Line 183:   Should read   RESOLVED, AS IT “IS” 

5. MATTERS ARISING FROM THE MINUTES

5.1   Dean Olaño informed the body that there are no new developments on the pre-baccalaureate program and science and language graduate programs.  However, he added that it was not specified that TWG requested some schools to submit possible slots not only for Science and Language graduate scholarships but also for the Master of Engineering and Doctoral Programs.  For surveying purposes, TWG wanted to know from a particular school the number of slots they can accept for the next 6 years.  Dean Rio mentioned that also included is the area of information technology.

5.2   E-group for PATE Board
    Dean Olaño informed the body that the e-mail group (e-groups) for PATE members created by Dean Montalbo has already been activated.  Dean Olaño requested Dean Montalbo to explain to the body the mechanics on how to use the e-groups.  Dean Montalbo explained that the e-group is an e-mail list group that the PATE board members could use to post or send e-mails to everybody by using the address [email protected].  He added that if one should wish to send e-mail to a particular member of the board, then one should not use patephil e-groups.  As a rule, only official mails shall be sent through patephil.
    The egroups e-mail address can also be open to PATE member schools who wish to subscribe.  The school should submit their e-mail address for registration.        
       The members of the board were requested by Dean Olaño to submit to Dean Montalbo via patephil for new e-mail addresses or changes in their existing e-mail addresses.

5.3   Institutional Membership
    With the endorsement of Dean Ro and the requirements of West Visayas College of Science and Technology in order, the board through the Membership Committee will officially inform the school that they are officially accepted as members upon payment of annual dues.

5.4   PATE Journal
    Dean Olaño reported that there were 15 articles submitted for review.  Some authors have not yet submitted their scanned photos and “about the author” write-up.  The journal is expected to be out in March, 2001.
    The body agreed to send a copy of the journal to each member school and not to each participant during the general membership meeting.  Also, the authors shall be given (1) one copy of the journal.  With 200 copies of the journal usually printed, Dean Olaño informed the board that there would still be enough copies to be distributed to the libraries, professional organization, and to the board members.
    On the inquiry of Dean Rio if the journals shall be for sale, Dean Olaño replied that at present there is less demand for the journal then, these may be distributed as complimentary copies.  Dean Ballesca added that it was previously discussed and agreed to distribute the journals to the members for free to update them of what is happening to PATE.
   However, for non-member schools and other interested parties, the board considered selling the journal since the unit cost for printing is known.

5.5   FUSE Training
    Dean Rio reported that the FUSE training for Physics at CPU for 5 days had 24 participants.
    The other schedules for training are as follows:
   Feb 19-23: XU
   March 26-30: AdU
   April 2-6: SLU
   April 16-29: Ateneo de Davao
   May 7-11: Ateneo de Naga

5.6   PATE Newsletter
    Dean Marzan was not around to report on the PATE Newsletter.  Dean Olaño requested Dean Mabini to give an update on their discussion with Dean Marzan.  Dean Mabini reported that she had requested Dean Manalastas and Dean Tallara to write news items for the newsletter.
    Though Dean Mabini would not know what Dean Marzan would say, she had volunteered herself to be responsible for the 1st issue of the newsletter.  The board agreed that because Dean Marzan was very busy, the task for the 1st issue of the newsletter should be transferred to Dean Mabini.
    On the suggestion of Dean Paca to have the newsletter distributed during the general membership meeting, Dean Mabini replied that she would try to produce the draft during the next board meeting at UST on 23 February 2001.  The newsletter would be a 2-leaf paper with 4 pages.  Dean Mabini would request a quotation from UST Press for the printing of 200 copies.
    The contents of the newsletter are as follows:
   President’s message     c/o Dean Olaño
   On the General Membership Meeting  c/o Dean Ballesca
   Cebu General Membership Meeting  c/o Dean Paca
   IMCEE and ICEE    c/o Dean Tallara
   Future of Engineering Education  c/o Dean Rio
   Mindanao activities    c/o Dean Vidamo
    Dean Montalbo requested Dean Mabini for a pdf copy of the newsletter to be downloaded to the PATE webpage.
    Dean Falconit volunteered one of her staff (Richard) to help Dean Mabini with the layout of the newsletter.

5.7   PATE Directory
    Dean Falconit reported that the directory had already been prepared including everything that was discussed during the December meeting.  She shall transmit by fax the format to Dean Olaño for comments.

5.8   Policies and Guidelines for PATE Travel Grants 
    The board agreed upon the following points after the discussion of the policies and guidelines formulated by Dean Mabini on PATE’s Travel Grants:
1. The application of the grant will be considered only for paper presenters that         will promote the interest of PATE in terms of linkage, relation, or PR.
2. Only members of the board can avail of the grant since they are primarily concerned with the activity development of PATE.  Availability of funds shall also be considered.
3. Only international conferences shall be funded by PATE.
4. PATE shall fund only the registration fee of the applicant.
   It was recommended that further modifications should be undertaken in order to refine the policies and limitations of the grant.

5.9   Application for Membership of Central Mindanao University
    With the endorsement of Dean Sevillano on the application for membership of CMU, the board through the Membership Committee will officially inform the school that they are officially accepted as members upon payment of annual dues.

5.10  Dean Ureta was not around to report on the revisions of the policies and standard of Engineering Education.

5.11  Activities at CPU
    Some corrections on the activities that transpired are as follows:
1. An interaction among the administration, faculty was conducted on 26 January 2001 from 1-4 p.m. 
2. With 21 participants from 7 different schools namely CPU, UI, St. La Salle, CPC, Garcia, Western Visayas College of Science and Technology, and UIT.

5.12  Ways and Means Committee
    On the possibility of payment of membership fees for two years in advance, Dean Olaño suggested that it be made an option for the school to pay for more than one year.
    Dean Falconit wanted to define the cut-off for the payment of membership dues and suggested that the matter be taken-up in April.  The board agreed that all fees should be settled every school year.

5.13  Quality and Productivity Committee
    Dean Tallara echoed to the board the feedback of PQA and the complains of the winners.

6. BUSINESS OF THE DAY

6.1 Update on the International Conference 2002
   Dean Tallara proposed to the board the conference be ICEE – 2nd International Conference on Engineering Education with its theme “Global Trends for Quality Engineering Education” to be held on 25-27 January 2002 at the Manila Midtown Hotel.
   Dean Falconit recommended Angelo King of DLSU instead of Manila Midtown Hotel.  Dean Olaño suggested scouting first for a venue and focusing on the announcements for the conference. The comments on the announcements include:
1. It must be written as 2nd PATE International Conference on Engineering Education
2. Change equipments to equipment
3. Instead of Tentative Program, it must be changed to Topics of the Conference, Outline Areas
4. Include important dates for abstract deadline, acceptance verification, etc.
   On the inquiry of Dean Rio for referees, Dean Tallara replied that there is a selection committee chaired by  Dean Mabini.
   Dean Rio also suggested that the board should start inviting speakers from other countries.  Dean Sevillano suggested that the board should tap the schools that have contacts/linkages with other schools e.g. DLSU, UST, USC.
   The conference may also be published at the ASEE newsletter and through the PATE webpage.
   Dean Olaño presented to the board his apprehensions with regards to organizing the international conference.  He expressed his difficulties and limitations on task with all the activities, time constraint , lack of support/full time secretariat.
   The following are the suggestions of the board:
1. According to Dean Montalbo, for the board to seek the help of Dean Laurito for the conference
2. According to Dean Rio, for the board to invite Dean Laurito as conference chair with his experience
3. According to Dean Falconit, for the board to invite Dean Laurito to attend the next board meeting at UST

7.   COMMITTEE REPORT

    Dean Paca presented her concern to the board and on how PATE could best extend its help to the development of teaching strategies for Engineering faculty which is now an extreme weakness of  Engineering schools.  Dean Olaño mentioned that PATE is only limited to organizing seminars and workshops for the faculty to address the concern.  He added that the matter would be more of CHED’s responsibility.

8.   OTHER MATTERS

8.1 CHED PRC Law
   Dean Olaño informed the board that he has not read the law that is now being circulated among Engineering schools.  The feedbacks from the board are as follows:  
1. According to Dean Sevillano, not much information had been disseminated after their Council of Deans meeting in Northern Mindanao with CHED
2. According to Dean Tallara, coming from their President, the law is more of PRC and not of CHED.  PLM has a project to invite PRC to explain the law
3. According to Dean Rio, CHED and PRC will monitor Engineering schools where CHED handles instruction while PRC handles the laboratory, library, faculty etc.
Dean Falconit was tasked to fax to Dean Olaño a copy of the law by Monday.  The board agreed to discuss the law next board meeting.

8.2   Dr. Alabastro’s Nomination as DOST Secretary
    A motion was made and seconded, the members of the board approved the nomination of Dr. Estrella F. Alabastro to the position as DOST Secretary.   
   Dean Falconit was tasked to draft the resolution for PATE’s endorsement for the nomination of Dr. Alabastro as DOST Secretary.

8.3   SLU General Membership Meeting
   Dean Olaño informed the board that the general membership meeting will be on 26-28 April 2001.  The activities to be implemented during the meeting are as follows:
1. presentation of papers (technical/education)
2. seminar/workshop for faculty members on areas of a) engineering ethics (c/o Dr. Belino and Dr. Jocano), b) augmentation of faculty salary (c/o Deans Rio, Ballesca, and Sevillano), c) use of multimedia (c/o Dean Montalbo), and d) industry participation on ethics/attitudes (c/o Texas Instrument, etc.)
3. amendments of the constitution
   The board agreed the registration fee for participants be P 1,500.00.  Dean Ballesca suggested  he could draft the letter of invitation for the schools and requests the regional directors to have these letters sent to the schools in their areas.

8.4  Reapplication for Membership of Samar State Polytechnic College
    The reapplication for membership of Samar State Polytechnic College was endorsed by Dean Montalbo and was approved in principle by the board.

8.5 Update of Annual Memebrship Dues
    Engr. Lindo informed the board that the report is an update of the collection of membership dues.  He added that Dean Ureta had already sent letters the schools reminding them of their membership dues.
    Dean Olaño requested the regional directors to assist the treasurer by encouraging and reminding the  schools in their areas to pay their membership dues.

8.6   Announcements
    The next meeting of the board will be on 23 February 2001 at UST and on 30 March 2001 at UE.

9.   ADJOURNMENT
    In behalf  of the board members, Dean Olaño thanked Dean Rio and the Central Philippine University for hosting the board meeting.  Dean Olaño likewise acknowledged the presence of Mrs. Ballesca.  The meeting was adjourned at 10:00 p.m.
    
   
Prepared by:                                             NOTED BY:

Gladys Paz T. Cruz                                        Dr. Servillano SB. Olaño, Jr.
                                                                     PATE President