Thesis/Dissertation Defense
Activity | Responsibility | Timeframe | Document(s) | Remarks |
1. Enrollment in Thesis/Dissertation Writing | Weeks 1 to 2 of the term only | • Please see procedures for Enrollment in Thesis/Dissertation Writing | ||
2. Accomplishment of Application for Thesis/Dissertation Defense (Form No. E-18) | Student | • Form No. E-18 |
• A student is eligible to enroll for proposal/final defense only if enrolled in Thesis/Dissertation Writing for the term• The department has to assign the Panel Chair and Members • Form No. E-22 is available at the OUR or may be downloaded from its website. |
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3. Submission of accomplished and signed Form No. E-18 to the Office of the University Registrar (OUR) | Student | Up to end of Week 7 only | • Form No. E-18 | |
4. Encoding of enrollment | OUR | Up to end of Week 7 only | • Form No. E-18 | |
5. Release of assessment | OUR | Up to end of Week 7 only | • EAF | |
6. Payment of fees at the Accounting Office | Student | Up to end of Week 7 only | • Enrollment Assessment Form | • Only the Accounting Office is authorized to receive payment from the student |
7. Submission proof of enrollment | Student | Immediately after payment |
· Copy of EAF · Official Receipt or Proof of payment · Email approval from OUR |
• OUR releases email approval after enlistment of the defense |
8. Assignment of defense date and venue | Department |
· Copy of EAF · Official Receipt or Proof of payment · Email approval from OUR |
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9. Ordering of snacks | Department | |||
10. Submission of Defense Panel Report (Form No. R-21) to OUR | Panel Chair | Immediately after defense |
· Proposal · Final
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11. Submission of Payment Requisition Slip (PRS) to OUR for the defense snacks | Department | • Payment Requisition Slip | ||
12. Transmittal of Form No. R-21 to Accounting Office | OUR | After recording of defense grade |
· Proposal · Final |
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13. Accomplishment and transmittal of Panel Chair Report (Form No. R-23) to OUR | Panel Chair | Not later than three (3) terms from term of enrollment in defense | • Form No. R-23 | • The Panel Chair Report is submitted only in cases when the student has been required to make revisions in the thesis/ dissertation |