Guidelines in Managing the University Faith Formation Fund

Rationale


The Lasallian Mission at DLSU focuses on faith formation, community engagement and community building spearheaded by the Office of the Vice President for Lasallian Mission (OVPLM).  The OVPLM recognizes that the Lasallian Mission is the concern of each member of the community; they can be the benefactors and beneficiaries, the giver and the receiver, thus each member is expected to be responsible for each other’s formation into becoming more authentic Lasallians, persons imbued with the values of faith, service and communion.  This gives the different units of the University some freedom of choice on how they want their faith and spiritual formation to proceed provided however that they work within the boundaries of these guidelines.

Faithful to the DLSU Vision-Mission that calls us to bridge faith and scholarship, we recognize that FAITH is the reason why we do the things we do in DLSU and thus becomes both the beginning and end of all academic pursuits in the university.  Faith formation in DLSU are programs and activities that allow us to delve into our faith and reflect on our role as Lasallians in the context of Philippine society.  It can be expressed through scholarship or the active pursuit of knowledge where we can discover how each field of knowledge responds and contributes to the broadening of one’s understanding of the Gospel. (Lasallian Mission Plan of Operations, 2012)

Given these, a Fund was set to support all faith formation programs and activities that will help the members of the community to understand, appreciate and put into practice how faith and scholarship be bridged.

These Guidelines are set to direct how to use the fund systematically, the possible beneficiaries, and the modes (programs and activities) of engaging in faith formation.  It also sets limits on the use of the Fund to make sure that this is used according to its purpose.


General Guidelines


  1. The University Faith Formation Fund is intended for faith formation activities and programs that will deepen the faith-life and Lasallian identity of the members of the community with bridging faith and scholarship as its end. The activities and programs can be as exclusive as Catholic faith formation programs and activities or as inclusive as pedagogical Lasallian formation and activities. These activities can be grouped as liturgical celebrations, retreats and recollections, faith in action activities, spirituality in the workplace, Lasallian modules and other faith formation and spirituality development seminars, symposia or colloquia that will lead the members of the community to fuller understanding, appreciation and application of how faith and scholarship can be bridged.

  2. The Fund can be used to support the faith formation programs, projects and activities on the following levels: Institutional or University wide, College/Unit wide and Department/Office wide.

  3. An office, college or unit head initiates the process by writing a formal application addressed to the Vice President for Lasallian Mission. All requests must be signed up to the level of the Deans, VCs or VPs, whatever applies.

  4. Each application must come with the following attachments:

    1. Title, rationale and objectives of the faith formation program or activity describing how such a program or activity responds to the faith formation of the members of the unit. The rationale and objectives should be backed up by data or a documentation of a reflection process on how the activity can respond to the needs of participants with regards to faith formation and bridging faith and scholarship.
    2. Breakdown of the requested budget
    3. CVs of invited facilitators or speakers (if any)
    4. Venues of the activity
    5. Transportation and Board and Lodging, if needed
    6. List of pre-registered participants (the no. of participants will be the basis of the allocated budget)

  5. All applications shall be evaluated and approved by the Lasallian Mission Council as per recommendation of the Lasallian Pastoral Office. The Council shall exercise discretion over the use and terms of all grants and shall provide written explanations to all applicants.

  6. Priorities are given to programs or activities that would help the members of the community in bridging faith and scholarship. Units/departments can integrate their faith formation activities during their planning workshop.  At least a half day  (4 hours)  program is required for this activity to be approved. **

  7. A written accomplishment report should be submitted after the running of the approved programs and activities. This should include the following

    1. An executive summary of the activity
    2. Financial report (budgeted vs. actual spent) with supporting official receipts
    3. Evaluation of the activity (evaluation and reflection from participants and organizers)
    4. No. of actual participants – attendance sheet
    5. Recommendations and possible future directions
    6. Photos (hard and digital copies) with brief description.

  8. Pre-registered participants who fail to attend the faith formation will be penalized by charging the equivalent budget per person. A Letter of Explanation  of Absence will be sent to the VPLM for evaluation.

  9. To ensure adequate funding throughout the year, the pattern of spending must ensure that at least one third of each budgetary item in the Fund remains available for use during each trimester.

  10. All other regulations on disbursement, liquidation and oversight shall follow relevant accounting policies and procedures of DLSU.

  11. The VPLM shall render reports on the usage of the Fund at meetings of the Lasallian Formation Committee.


Budget Considerations


  1. Levels of faith formation: departmental/office, unit, college or university wide.

  2. On identifying facilitators and speakers, the following criteria should be considered:
    1. Must be a well-recognized expert and has a good track record in the field of Lasallian formation, retreats and recollection and in bridging faith and scholarship.
    2. In cases of retreats and recollections, the facilitator or speaker should be a Catholic.

  3. The stipend, honorarium, or professional fee for facilitators and speakers should also be reasonable enough and subject to the requirements of the accounting and finance department. It should consider the following factors: the expertise and background of the speaker, expected output, length of the program or activity (half day, whole day, overnight etc.) and the number of expected participants (a department, or a unit or the whole college or university-wide).  Facilitators/speakers from within DLSU will be given a certificate of appreciation and a stipend/honorarium provided that there is no double compensation.  In case that there will be double compensation, the facilitator shall be given instead a non-monetary token. The amount maybe determined by the Lasallian Mission Council.

  4. The venues and mode of transportation to be used for the activity should be simple and reasonable.

  5. Likewise, board and lodging of the participants and the speaker/facilitator may not necessarily be frugal but must be simple, reasonable and presentable.

  6. The following are allowable cost items which shall be itemized in the application:
    1. Transportation – must include estimated fare to be spent going to the venue and coming back to DLSU, must also include travel itineraries.  This also covers the travel expenses of the facilitator/speaker.
    2. Accommodation – must indicate number of nights of stay, the reasonable rate per night, and the number of persons who will be staying in the place;
    3. Food – must include number of expected participants and the reasonable amount per participant;
    4. Reproduction of materials – must specify the estimated number of pages to be reproduced;
    5. Stipend/Honorarium/Professional Fee – must indicate the expected number of resource persons for the formation activity, must also indicate estimated stipend/honorarium/fees to be given to the resource person/s;
    6. Training supplies – must identify office supplies to be used including certificates to be given to participants;
    7. Documentation – must include whether photo or video documentation, must indicate the estimated fees to be paid to service provider (must be documented in a contract);
    8. After activity evaluation and report writing – must indicate the mechanism of evaluation and how long the assessment and report writing be done;
    9. Other related expenses – to be justified by the applicant.

  7. A section in the application document must be dedicated for itemizing these costs.

  8. For retreats and recollections, the total expenses for every person should be within the budgeted amount. This will be determined by the Lasallian Mission Council.

  9. In case of budget re-alignment, a request must be sent to the Vice President for Lasallian Mission highlighting the justification for re-alignment.

Appendices


A. List of retreat houses


Angel’s Hill
Address: 017 Maitim 2nd East, Tagaytay City 4120 Philippines
Telephone: (63-46) 413-2501
Telefax: (63-46) 413-2502
E-mail: ahrfc99@yahoo.com
Betania Retreat House
J.P. Rizal Ave., Maharlika West 4120, Tagaytay City
Tel. No. (046) 483-1310
Fax No. (046) 483-2604
Mobile +639195721331
St Scholatica Retreat House
Tagaytay City
046-4831535
Maryridge Retreat House
Tagaytay City
046-4831346
Karis Tagaytay Retreat
02 813-2554 or 817-7993
Bukal ng Tipan
Maryhill Seminary
Taytay, Rizal
Tel / Fax 02-658 5064
Field of Faith
Calauan, Laguna
09178151585 (Ms. Carissa Singson)
Oasis of Prayer
Silang, Cavite
046-8650046
Light of the World Retreat House
Silang, Cavite
09999989985 (Jen Barte)

B. List of groups/organizations giving retreats and recollections


Bukal ng Tipan
Maryhill Retreat House, Taytay, Rizal
Website: www.bukalngtipan.com
Cenacle Retreat House and Spirituality Center
59 Nicanor Reyes Street, Loyola Heights 1108,
Quezon City Tel. Nos: 434-2054, 434-3064 Telefax 434-6943
Mobile 0927-5608032, 0917-5703349
Email:cenacle.philippines@gmail.com
Center for Ignatian Spirituality
Spiritual Pastoral Center, Seminary Road Ateneo De Manila University
Telephone Numbers: 4264250 to 51 Fax Number: 4264250
Email: cisphil@gmail.com

Proposed table of stipend/honorarium for recollection/retreat facilitator from DLSU


Length of the Activity Stipend/Honorarium
(Gross/Taxable)
2 – 4 hours Php 2,500
Whole day Php 5,000
2 Days, overnight Php 7,500
3 Days, 2 nights Php 10,000

D. Suggest Activities


Liturgical Activities
Mass/Blessing of persons and offices
Departmental/Unit prayer service
Retreats and Recollections
Group retreat
Individually guided silent retreat
Half day or One day recollection
Mindfulness retreat
Home retreat
Quarter-life/midlife/golden years spirituality retreat seminar
Golden years spirituality retreat-seminar
Finding God in the Academe
Faith in Action Activities
Lenten Season collection and donation drive
Advent season collection and donation drive
Awareness drive for the integrity of creation
Awareness drive for the plight of the poor
Pilgrimages
Spirituality in the workplace
Spirituality of work
Work-life balance
Stewardship
Finding life’s purpose and meaning
Spiritual leadership
Accompaniment in the workplace
General Faith Formation Seminar, Symposium, Colloquium
Bridging faith and scholarship
Bible study
Building a life of prayer
On youth spirituality
Spirituality in Higher Education
Understanding religious diversity
Basic Catechism/Being Catholics today
Building faith communities in the academe
Introduction to Inter-faith dialogue
Understanding other religions (Hinduism, Buddhism and Islam)
Lasallian Formation Modules
Key events on the life of St. La Salle
Lasallian Spirituality
Rheims Experience 
Vaugirard Experience
Parmenie Experience
St. Yon Experience
Conversations that matter: on The Lasallian Guiding Principles
Living out and applying the Lasallian Reflection Framework


** Approved by the Lasallian Formation Committee (June 20, 2017) and the Lasallian Mission Council (June 222, 2017)
Note: These guidelines were approved by the President’s Council last July 4, 2014 and its first revision on March 22,2017.