Policies and Procedures by the Office of the University Registrar

STUDENT CLEARANCE SYSTEM


The Office of the University Registrar maintains the centralized student clearance system.

To put a student “on hold,” a formal letter (signed by the office/unit head) must be submitted to the Office of the University Registrar, requesting a student(s) be “on hold.”

To clear a student, a formal letter (signed by the office/unit head) must be submitted to the Office of the University Registrar, requesting a student(s) be “cleared.”

It is important to remember that a student put "on hold" remains as such until a request for clearance is received from the concerned office/unit.

The request letter should contain the following columns:

1. Last Name
2. First Name
3. ID Number
4. Reason for Hold/Clearance

The list should end with the remarks ***Nothing Follows***

Requests for “hold” which are related to discipline matters should be addressed to the Student Discipline Formation Office (SDFO), which has the facility to make entries to the centralized student clearance system.

For any questions or clarification, please contact Ms. Grace Panaglima Ext. 115).