De La Salle University - Manila

Guidelines for Scheduling Classes in Computer Laboratories

Computer Laboratory Reservation Guidelines

Note: This guide is only applicable when making reservations for computer laboratories under the Information Technology Services (ITS) Office: L212, L229, L320, L335, V103, V301, V208A&B, J212, G302A&B, G304A&B, G306A&B, G404, Y602 & STRC314.

Computer Laboratory Reservation must be made at least one (1) week in advance.

For Computer Courses or Subjects

For computer courses or subjects that require the use of a computer laboratory as supplement to the course outline, follow these steps:

1. Notify ITS of the desired computer laboratory to be reserved at least a week in advance through the Online Computer Laboratory Reservation facility of the Computer Lab Management Team web site.


2. Requestor will be sent a notification by the Computer Lab Management Team through electronic mail (e-mail) within two (2) working days after reservation was made.

For Non-computer Courses or Subjects

For pure lecture courses or subjects that require the use of a computer laboratory as supplement to the course outline, follow these steps:

1. Notify ITS of the desired computer laboratory to be reserved at least a week in advance through the Online Computer Laboratory Reservation facility of the Computer Lab Management Team web site.


2. Requestor will be sent a notification by the Computer Lab Management Team through electronic mail (e-mail) within two (2) working days after reservation was made.


3. Pay the required Reservation Fee of Php60 per hour per PC terminal per student. (e.g. if there are 30 students in the class that will use a computer laboratory for an hour, pay Php1,800 [30 x Php60]).
   
   NOTE: *The fee excludes printing fees.
              * A minimum of five (5) users are required to reserve a computer
              laboratory.
              If the minimum number is not met, the requestor may pay the            required minimum reservation fee to reserve the laboratory.
   
   Payment procedures:
   
   
   1. Get Payment Slip from the Computer Lab Management Team at G305.
   2. Pay the amount indicated on the slip at the Accounting Office.
   3. Keep the yellow and white copies of the Official Receipt.
   
   
4. Present the yellow copy of the Official Receipt to the Laboratory assistant on duty upon entering the reserved computer laboratory.

Trainings, Seminars or Workshops

1. Non-Profit Training/Seminar/Workshop with Lasallian Participants

For a non-profit training, seminar or workshop organized or sponsored by the university, a student organization, or a department with Lasallian participants, please follow these steps:

1. Accomplish a Computer Laboratory Reservation Form duly signed by authorized signatories. Request forms without authorized signatures will not be honored.
2. The approved Computer Laboratory Reservation Form shall be handed over to the Requestor.
3.  Present Requestor’s Copy to the laboratory assistant on duty upon entering the reserved computer laboratory.



2. A Non-Profit Training/Seminar/Workshop with non-Lasallian Participants

For a non-profit training, seminar or workshop organized or sponsored by the university, a student organization, or a department with non-Lasallian participants, please follow these steps:

1. Write a formal letter addressed to the Vice Chancellor for Academics requesting for the use of a computer laboratory for a non-profit training, seminar or workshop with non-Lasallian participants.
2. Upon approval by the Vice Chancellor for Academics, accomplish a Computer Laboratory Reservation Form duly signed by authorized signatories, together with the approved letter. Request forms without authorized signatures will not be honored.
3. The approved Computer Laboratory Reservation Form  shall be handed over to the Requestor.
4. Present Requestor’s Copy to the laboratory assistant on duty upon entering the reserved Computer Laboratory.



3. A Profit Generating Training/Seminar/Workshop with Lasallian Participants

For a profit generating training, seminar or workshop organized or sponsored by the university, a student organization, or a department with Lasallian participants, please follow these steps:

1. Accomplish a Computer Laboratory Reservation Form duly signed by authorized signatories. Request forms without authorized signatures will not be honored.
2. The approved Computer Laboratory Reservation Form shall be handed over to the Requestor.
3. Pay the required Reservation Fee of Php60 per hour per PC terminal per student. (e.g. if there are 30 students in the class that will use a computer laboratory for an hour, pay Php1,800 [30 x Php60]).

   NOTE: *The fee excludes printing fees.
               *A minimum of five (5) users are required to reserve a computer
                 laboratory. If the minimum number is not met, the requestor may pay
                 the required minimum reservation fee to reserve the laboratory.
   
   Payment procedures:

1. Get Payment Slip from the Computer Lab Management Team at G305.
2. Pay the amount indicated on the slip at the Accounting Office.
3. Keep the yellow and white copies of the Official Receipt.


4. Present Requestor’s Copy and the yellow copy of the Official Receipt to the lab assistant on duty upon entering the reserved computer laboratory.



4. A Profit Generating Training/Seminar/Workshop with non-Lasallian Participants

For a profit generating training, seminar or workshop organized or sponsored by the university or student organization or department with non-Lasallian participants, please follow these steps:

1. Write a formal letter addressed to the Vice Chancellor for Academics requesting for the use of a Computer Laboratory for a profit generating training, seminar or workshop with non-Lasallian participants.
2. Accomplish a Computer Laboratory Reservation Form duly signed by authorized signatories. Request forms without authorized signatures will not be honored.
3. The approved Computer Laboratory Reservation Form shall be handed over to the Requestor.
4. Pay the required Reservation Fee of Php60 per hour per PC terminal per student. (e.g. if there are 30 students in the class that will use a computer laboratory for an hour, pay Php1,800 [30 x Php60]).

   NOTE: * The fee excludes printing fees.
               * A minimum of five (5) users are required to reserve a computer
                 laboratory. If the minimum number is not met, the requestor may pay
                 the required minimum reservation fee to reserve the laboratory.
   
   Payment procedures:

1. Get Payment Slip from the Computer Lab Management Team at G305.
2. Pay the amount indicated on the slip at the Accounting Office.
3. Keep the yellow and white copies of the Official Receipt.
4. Present Requestor’s Copy and the yellow copy of the Official Receipt to the lab assistant on duty upon entering the reserved computer laboratory.