The ITS Office's Historical Background


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2002

DLSU Intranet
The 3rd edition of the DLSU Intranet was launched. This time, the Intranet sported a new color scheme. It had tons of great pictures to complement the contents. Aside from the improvements on the design, the static pages were replaced by active server pages for more interactivity and easier navigation. And being template-driven, these pages made content management and future site redesign a breeze. The web development team also planned to make the designs of the DLSU Intranet to be seasonal, which means it can have a Christmas-themed template from December to November or a summer edition from March to May.

Compaq AlphaServer ES40 Computer System
DLSU was the first ever University in the Philippines to purchase a Compaq AlphaServer ES40 computer system. This replaced the AlphaServer 2100 system. It was expected to provide quality service to customers in terms of maintaining and ensuring the reliability and availability of DLSU's computing equipment and facilities. This was also expected to speed up the response time during online enrollment processes/activity.

Firewall Security System for the University's Network
In order to develop a defense strategy against future threats in our organization, ITC took into account continuous improvement of DLSU's security infrastructure, and it needed to include acquiring, and building of Firewall Security System as the primary and effective counter measure against this potential threat.

Cost Estimation Model (CEM)
CEM, presented data on the expenses incurred by each college. The report was used by the EVP, VPA and Finance Director. It gave the administrators an estimate on how each college performed for a given period. In the past, the System Management Office generated this model.

DAO validated the collected data to ensure data integrity. In the process, extensive research was also made on Cost Estimation process and principles to provide the top management a more comprehensive set of data for analysis and for decision-making. The process was also documented to provide a reference for future requirements.

The structure of the model was designed following the structure that was required in datawarehousing. With these, data in the past years could also be reconstructed to provide information in the datawarehouse.

Coding Standards for Industry Positions and Areas of Specialization
The Data Administration Office made a research on Positions that can be found in different industries. This was used as basis for the Position Masterfile. Inclusion of the DLS positions was made and the proposed coding standard was evaluated.

Similar activities were also done for the Specialization Masterfile. An updated file of the Library of Congress was used as a basis in building the Specialization file.

Lasallian Enrichment Alternative Program (LEAP)
In January 22, 2002 the ITC assisted the Office of Student Activities (OSAc) and the DLSU Student Council (SC) in conducting the LEAP using web and wireless technologies.

LEAP is an activity organized by the SC and OSAc wherein the students are allowed to enroll in alternative classes such as mountaineering, tarot card reading, palmistry, and the like, in lieu of their regular classes for a day. Due to the difficulty in the registration process that the SC and OSAc experienced the previous year, ITC’s assistance was requested to find an alternative solution to manual registration.

3COM Gigabit Ethernet 4007 Switch
3COM Gigabit Ethernet 4007 Switch including the 3Com 4900 switches was installed and the network backbone to was upgraded to fiber optic. This upgrade was expected to increase the network performance and availability. It was installed third week of June 2002.

New ID System
The new ID system-smart card was installed and became operational on 1 July 2002. The new ID could store data and facilitate payment for transactions internal to DLSU. With the new ID, the students were no longer bothered in taking out their ID cards every time they pass the gates. This ID system was expected to be able to do cashless transactions in the future, such as paying for food at the cafeteria, for transcripts at the Office of the University Registrar, paying overdue fines at the Library, paying parking fees or even buying stuff at the bookstore.

Second ISP, Wireless LAN at John Hall, Upgrading of Tinlib Hardware
A second ISP (purpose of redundancy) from Eastern Telecomm was installed. The Internet connection of DLSU-Dasmariñas to DLSU-Manila was also installed and became operational as of second week of June 2002.

The installation of wireless LAN at John Hall building was completed and became operational, and they could already access the internet..

The Tinlib hardware was upgraded from PII to PIII to increase computing speed.

CHIMES Award Web Site
The De La Salle University System held the 1st Lorenzo M. Tañada CHIMES Award rites on May 28, 2002 at the Chapel of the Most Blessed Sacrament in DLSU-Manila. The first awardees of the prestigious awards were Dr. Jose N. Esteban of the Department of Anatomy of the DLSU-Health Sciences Campus and Engr. Godofredo C. Salazar of the Mechanical Engineering Department of DLSU-Manila.

To encapsulate the event, the Lorenzo M. Tañada CHIMES Award web site was conceptualized. The site used nature’s elements, like the bamboo buttons and textured paper background (paper is made from wood pulp) with the overall color scheme in monochromatic golden rod (similar to the bamboo color). The graphic used throughout the site was a scenic setting on a lake at sunrise with a falling leaves effect to emphasize dynamism and life.

The web site was envisioned to inform the public of the criteria for the award, the recipients of the award, and promote the overall essence of the award.

A New Web Site for a Growing System
The Web Development Team completed the design of the new DLSU System Web site. The new structure provided summarized information on the system's overview and administration; each campus' directory and map; admissions information; services and resources, academics information; research; community involvement, alumni, linkages and on St. La Salle and the brothers. The site would eventually feature Lasallian songs and streaming videos on St. La Salle and the brothers. This web site would allow the surfers to get all the information they need from De La Salle University Manila, De La Salle Zobel, College of Saint Benilde, DLSU Dasmarinas, DLSU Health and Sciences, DLS Professional Schools Inc., DLS-Araneta University, and DLSU Canlubang. A collaboration of all DLS System Schools, the site gave us the embodiment of what the DLSU system hopes to be.

More Than Just Static
Before, the Documentation Office found Acrobat as a solution in posting over the Internet, documents that are too tedious to convert to html. Examples of these documents were faculty and staff manuals, forms, and office handbooks. However, the research arm of Documentation Office learned that there is more to PDF than just a static browser-readable version of a file. Adobe Acrobat could make a form, made from any software (MS Word, MS Excel, Adobe Pagemaker, etc.), "fillable." This feature could save the user from the tiring task of filling-out the form manually or with the use of a typewriter especially if a user needs to accomplish duplicate or triplicate copies of a particular form. A "fillable" PDF form could be conveniently filled out online, printed, signed and submitted to the department concerned.

A New Look for the Online DLSU Newsletter
The Online DLSU Newsletter sported a new look. This one was maintained using active server pages (ASP) templates. New links have been added, breakthrough news and Greenovation corner. It also used a breadcrumb trail (an ASP script) that tracks down past cache. A search engine was included to facilitate information retrieval.

Warehousing Relief
PRIO completed the DLSU Warehousing business process map to support the Oracle Fixed Assets-Inventory module project. PRIO participated in the validation meetings facilitated by the Systems Management Office (SMO) by presenting the current procedure of the DLSU Warehouse. This project standardized warehousing processes for better management and control of inventory.

Purchasing Business Process Map
PRIO completed DLSU-Manila's Purchasing business process map as a basis for the DLS System Purchasing integration to set-up Oracle Purchasing module. The highlight of this project was the standardization and computerization of purchasing processes for DLS System schools.

Oracle Financials Implementation
Phase three of the Oracle Financials project proceeded smoothly. Phase three included the Inventory, Fixed Assets, Purchasing, and Cash Management modules.

Full implementation of all these modules was scheduled September 2002 for the Manila campus and December 2002 for the other system schools (including the College of Saint Benilde (CSB), Dasmariñas, Health Sciences Campus (HSC), and Zobel).

Online Application for Change of Grade
The Online Change of Grade Application was one of the forms from the Office of the University Registrar made available online to provide faculty members with a more convenient means to access the form. Faculty members could any Internet-connected computer on or off-campus to access the form.

The introduction of this online form was consistent with the University's goal of computerization and the continuous improvement of its services.

Extracurricular Information System (XIS)
The Extracurricular Information System (XIS) was developed, a popular module in the My.LaSalle (MLS) portal, and had various features.

Student Information Update
Update of information on personal details, guardian information, health concerns, accomplishments, academic data, and extracurricular involvement (internal and external to DLSU)
Output: Prospective list (based on freshmen's high school extracurricular involvements), Invitation to join organization

Management of Organizations Membership Maintenance
Granting of access rights, definition of organization-specific questions, application acceptance, automatic renewal of membership (subject to organizational requirements), review of scholarship status, recruitment, submission of applicant's personal information, extracurricular participation, and answers to organization-specific questions

Attendance Monitoring
Monitoring of member's participation in activities

Performance and Status Supervision
Monitoring of members' performance in terms of attendance and compliance to requirements
Outputs: List of Active/Inactive Members, Statistics and Graphs

Student Org Application
Application to student organizations

Private Access Calendar
Posting of campus events and activities
Note: Public events will be handled by the Campus Event Organizer (CEO) system

Decision Support System
Performance and Status Supervision
Monitoring of organizations and the entire student body in terms of extracurricular participation and the organizations' management of members' activities

Search Engine
Selection of student representatives based on certain criteria (g.p.a., participation in extracurricular activities, etc.)
Output: Statistics and Graphs

XIS Resume Generation
Summarized version of student's personal info and extracurricular participation

GATES on SQL Server 2000
The Security System at the nine (9) gates around campus was upgraded from a FoxPro application to a VB application. This was in line with the revision of the IDA system, from using a FoxPro database to a SQL Server 2000. The main feature offered by the new Security System was the ability to display the images of students and faculty.

Course Approval System (CAS) for CCS
A system that would ease the workload of academic assistants (AAs) during enrollment was implemented. The course approval system (CAS) checked for the courses a student has already taken and then evaluates if the student is allowed to enroll in certain subjects. With the new system, a student would not be allowed to enlist in an advanced subject if pre-requisites were not yet completed. No more manual flowcharts, queues in the AA's offices as well as pre-printed Course Approval Forms (CAPEF).

CAS was initially designed and developed by OJT students Irvin Alzona, Manuel Martinez, Mary Grace Nuguid, and Rodrigo Gajitos, in consultation with Mr. James Sy and Ms. Arfeli Balanza.

Evaluation System (EVA) Up and Running
The evaluation system (EVA) was finally up and running as the Institutional Testing and Evaluation Office (ITEO) used the system for processing the faculty evaluation results for the 1st Term of SY 2002-2003. This was the first time the system was used by itself. During the 3rd Term of SY 2001-2002, a parallel run of the old faculty evaluation system (FES) and EVA was conducted. To flush out inconsistencies, the reports generated by EVA were compared with those generated by FES.

Virtual LANs
The network was re-configured to have virtual LANs (or VLANs). This was expected to make the DLSU network "faster" and relatively more secure. This was materialized with the help of 3com and Microwarehouse.

E-mail Migration from Pegasus Mail (netware6) to MS Outlook Web Access (OWA)
E-mail migration from Pegasus Mail (netware6) to MS Outlook Web Access (OWA) (mail1) was started, as well as the migration of file services from netware6 to mail1, the most critical and high profile project.

FA Deployment
The Fixed Assets (FA) module of Oracle Financials was launched. Partial assets data were uploaded onto the system.

Online Dropping of Grades
Dropping of grades was implemented as an added feature of the My.LaSalle portal online enrolment system.