Policy on Use of University Recordss

  • Use of university records and personal papers requires an application form to be submitted in advance prior to an interview with the Archivist on the nature and scope of research.
  • Administrative and academic records are generally restricted materials. Their use must be authorized by the heads of the offices of origin. (To the Archives staff: Please consult the Archivist before releasing any information pertaining to these materials or their use.)
  • Use of institutional/historical records in the Archives collection requires written approval from the Archivist.
  • Use of faculty papers (or documents in the Faculty Files) and unpublished material in these files requires written permission from the faculty concerned.
  • Photographs, clippings, subject files, and miscellany are open to research but still subject to prior clearance with the Archivist.
  • Photocopying is allowed only for research or private study. Duplication of photocopies is strictly prohibited.
  • In making a copy available, the University Archives does not thereby grant permission to reproduce or quote extensively for publication.
  • Users are notified that literary rights adhere permanently with all unpublished materials unless expressly declared to be in the public domain by the author, heirs or assigns. Users assume full responsibility for obtaining permission to publish such material in whole or in part and to quote therefrom.
  • Photocopying of university records, with the exception of published materials such as the school catalogs, yearbooks, newsletters, bulletins, campus publications, etc. is generally restricted and requires the written permission of the Archivist.
  • Photocopying of DLSU Press publications is not allowed in observance of the restriction imposed upon by the Publisher of the Press.