Policy Guidelines

If you use the University's computing resources or facilities, you have the following responsibilities:


  • Use the University's computing facilities and information resources, including hardware, software, networks and computer accounts, responsibly and appropriately, respecting the rights of other computing users and respecting all contractual and license agreements. [4]
  • Use only those computers and computer accounts for which you have authorization.
  • Use other accounts only for the purpose(s) for which they have been issued. (These accounts may be for the use of a multi-user system like a minicomputer or any server.) Use University-owned microcomputers and advanced workstations for University-related projects only.
  • Be responsible for all use of your accounts and for protecting each account's password. In other words, do not share computer accounts. If someone else learns your password, you must change it.
  • Report unauthorized use of your accounts to your project director/leader, instructor, supervisor, system administrator or other appropriate University authority.
  • Cooperate with system administrator requests for information about computing activities. Under certain unusual circumstances, a system administrator is authorized to access your computer files.
  • Take reasonable and appropriate steps to see that all hardware and software license agreements are faithfully executed on any system, network or server that you operate.
  • Each user is ultimately responsible for his or her own computing and his or her own work using a computer. Take this responsibility seriously. For example, users should remember to make backup copies of their data, files, programs, diskettes and tapes, particularly those created on microcomputers and those used on individual or departmental systems. Furthermore, users with desktop computers or other computers that they operate themselves must remember they may be acting as the system administrators for those computers and need to take that responsibility very seriously.

If you are a project director/leader for a group of computing users, a supervisor whose staff use computers or a faculty member whose students use computers, you must help your project members, staff or students learn more about ethical computing practices. You should also help your project members, staff or students learn about good computing practices and data management.